Calendars

You can create and assign calendars to each resource, each project, and each activity. For each calendar, you can define the following:

• available workhours in each calendar day
• default hours per time period settings that are used as conversion factors when entering or displaying units in time increments other than hours
• national holidays
• your organization's holidays
• project-specific work/ nonworkdays
• resource vacation days.

Calendar assignments are used for activity scheduling, tracking, and resource leveling. Whether an activity uses its assigned calendar or the calendar of an assigned resource depends on the activity type you specify (task-dependent versus resource-dependent).

Three calendar pools are defined: global, resource, and project. The global calendar pool contains calendars that apply to all projects. The project calendar pool is a separate pool of calendars for each project. The resource calendar pool can be a separate pool of calendars for each resource. You can assign either resource or global calendars to resources, and you can assign either global or project calendars to activities.

You can link resource and project calendars to global calendars. Then, if you make changes to a global calendar, your changes apply to all resource and project calendars that are linked to the modified global calendar.

Shared and Personal Resource Calendars

Resource calendars consist of two types:

• Shared Resource Calendar

  When connected to a P6 EPPM database: Shared resource calendars can be assigned to multiple resources, and only users with Add/Edit/Delete Resource Calendars privilege (as defined using P6) can edit a shared resource calendar.

  When connected to a P6 Professional database: Shared resource calendars can be assigned to multiple resources, and only users with Add/Edit/Delete Resource Calendars privilege can edit a shared resource calendar.

• Personal Resource Calendar

  Personal resource calendars are similar to shared resource calendars except a personal resource calendar is assigned to only one user, and that user can can edit their standard workweek, their default work hours per time period, and exceptions in their personal resource calendar without needing any privileges. A user assigned a personal resource calendar can edit it by choosing Enterprise, Calendars, and then selecting their calendar.

  When connected to a P6 EPPM database: To edit a personal resource calendar, the user must be defined (using P6), a resource representing the user must be defined (using P6 or P6 Professional), the user must be associated with the corresponding resource (using P6), and a personal resource calendar must be created for that user (using P6 or P6 Professional).

  When connected to a P6 Professional database: To edit a personal resource calendar, the user must be defined, a resource representing the user must be defined, the user must be associated with the corresponding resource, and a personal resource calendar must be created for that user.

You can convert shared resource calendars to personal resource calendars only if zero or one resource is assigned to the shared calendar, and you can convert a personal resource calendar to a shared resource calendar. Also, to convert calendars between shared and personal you must have the Add/Edit/Delete Resource Calendars privilege. When P6 Professional is connected to a P6 EPPM database, this is defined in P6 .

Notes:

• You can create a personal resource calendar using the Calendars dictionary, the Resource Details, Details tab, or the New Resource Wizard.
• To create a personal resource calendar, you must have the Add/Edit/Delete Resource Calendars privilege.