Update progress for spotlighted activities

Use the Progress Spotlight feature (View, Progress Spotlight) to highlight activities in the layout that have started, progressed, or finished between the previous data date and the new data date. If you have the project privileges required to schedule projects, level resources, and apply actuals, you can status the activities that have been highlighted. To update the progress of these activities:

1. Choose Tools, Update Progress.
2. If you do not want to use the current data date to update progress, select a new data date.
3. Choose to update all highlighted activities in the Gantt Chart, or to update the activities that have been selected.
4. When actuals are applied from timesheets, choose to recalculate the remaining duration based on the activity duration type or to always recalculate it. If you choose to always recalculate, all activities are treated as Fixed Units and Fixed Units/Time.
5. Click Apply.

Note

• If you manually plan future period resource/role distribution, updating progress for spotlighted activities can affect remaining unit values in manual future period buckets.
  
  How? If you use Progress Spotlight to update activity progress, actuals are applied using the specified manual planned or budgeted unit distribution; the manual remaining unit distribution is not considered, even if no manual. planned or budgeted unit data exists for an assignment. When the planned or budgeted and remaining unit values are different for an assignment, the planned or budgeted unit values overwrite the existing remaining unit values when you apply actuals.