Configure a job service (P6 Professional Only)

You can use the Job Service to automatically apply actuals, run a batch report, export projects, schedule projects, or summarize projects at regularly scheduled intervals.

1. Choose Tools, Job Services.
2. Click Add.
3. In the Job Name field, type a brief job description.
4. In the Status field, select Enabled to activate this job.
   
   You can prevent a job from being run by changing this selection to Disabled at any time.
   
5. In the Service Type field, select Apply Actuals, Batch Reports, Export, Schedule, or Summarize.
   
   The date the service was last run appears (if applicable), as well as the date the next run is scheduled to occur.
   
6. Click the Job Details tab to schedule how often to run the job.
   
   The Application User Login Name field displays the user login name associated with this job. Be sure that this user has appropriate rights to perform the job.
   
   The Last Run Status field shows a status message from the last job run. The message "OK" displays if the job ran without errors.
   
   In the Run Job field, choose when to run the job, such as every week/2weeks/month at a specific time, or immediately after a previous job has completed.
   
   You can mark the Log to File checkbox to send log information on the current job to a file you specify.
   
7. For Apply Actuals jobs, click the Job Options tab and add each project/EPS node that you want to apply actuals to in the selected job. To remove a project/EPS node from a job, select it and click Remove. Mark the checkbox for the project you want to use as the Default Project. If the project you want to select as the default is not listed because it is part of an EPS node you have listed, you must add the project separately to the list. Select the date up to which you want to apply the open project's actuals. A new data date is used for all projects when actuals are applied. Click Browse to select a new date.
   
   For Batch Reports jobs, click the Job Options tab and add each project/EPS node for which you want to run the batch report. Project batch reports will only run for the project to which they are assigned. To remove a project/EPS node from the job, select it and click Remove. In the Batch Report field, click to select the batch report you want the job service to run. To specify where to send the output of the batch report, click Send Report To.
   
   For Export jobs, click the Job Options tab and add each project/EPS node that you want to export in the selected job. In the Export To field, click to specify the name and location for the export file. To remove a project/EPS node from a job, select it and click Remove.
   
   For Schedule jobs, click the Job Options tab and add each project/EPS node that you want to schedule in the selected job. Mark the checkbox for the project you want to use as the Default Project. If the project you want to select as the default is not listed because it is part of an EPS node you have listed, you must add the project separately to the list. To remove a project/EPS node from a job, select it and click Remove.
   
   For Summarize jobs, click the Job Options tab and add each project/EPS node that you want to summarize in the selected job. To remove a project/EPS node from a job, select it and click Remove.

Notes

• The Job Service Server component must be installed to use the Job Services feature. Also, using the Job Services feature requires the appropriate level of security. If a job does not run as scheduled, check with your system administrator.
• Job Services may be configured as distributed or non-distributed. In distributed job services, the Job Service is installed on multiple machines. One machine is designated as a Controller (master). The Controller determines which servers run which jobs. This functionality enables multiple jobs to run concurrently on separate Job Service machines and is especially useful when summarizing large projects. In non-distributed job services, the Job Service is installed on a single machine that processes jobs in the order specified. Before running Job Services, contact your system administrator to determine if your network is configured for distributed or non-distributed job services. Refer to the Administrator's Guide to learn more about distributed job services.
• For Apply Actuals jobs, the activity remaining duration is calculated based on the setting in the Apply Actuals dialog box. The setting for the default project is used for all projects in the job service.
• For Batch Reports jobs, only one batch report can be run. Add a separate job service for each batch report you want to run.
• When you assign EPS nodes to the job list in the Job Options tab, this automatically includes all child EPS nodes and projects in the job list.

Related Topics

Automating processes with Job Services (P6 Professional Only)